One of the Leading Physical Therapy Software for Scheduling, Documentation & Billing
Boost clinic efficiency and make patient visits smoother with TheraOffice physical therapy EMR software. This is a physical therapy software built to simplify how your team works and how your patients experience care.
Check out our brand-new, fully integrated AI-powered documentation tools and patient payment solutions!
Learn MoreAn All-In-One Physical Therapy EMR for Documentation, Scheduling, Billing & Reporting
TheraOffice physical therapy software helps clinics manage the various workflows within the physical therapy process — intake, scheduling, documentation, billing, accounting & reporting — all in one EMR software system. Built for flexibility, this physical therapy EMR software supports solo practices, multi-location groups & large organizations needing a custom solution. From evaluations to billing, TheraOffice EMR software helps keep your clinic on track. It also works as occupational therapy software and speech therapy software, making it a smart choice for therapy clinics with varied specialties. Clinics use this platform to empower their clinicians to streamline treatment, stay organized & make more informed decisions using real data.
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Fully Integrated Physical Therapy EMR Platform
Easy to Implement, Easy to Use
Unparalleled Support
HIPAA-Compliant
ONC-Certified
TheraOffice Physical Therapy Software Capabilities
Fast, accurate, and flexible physical therapy documentation software
TheraOffice physical therapy EMR software strives to help clinics cut documentation time. Forget 30-minute evaluations just to get a note finished. This physical therapy EMR software equips clinicians with the tools to document patient visits efficiently allowing them to spend more time with patients and less time with paperwork.
TheraOffice aims to make your workflows more efficient while enabling you to be compliant and accurate. No more wasting time fighting with templates or re-entering information. TheraOffice EMR software targets speeding up the documentation process without cutting corners.
- Built-in links to scheduling & accounting software
- Track time with assistant minute tracking
- Skip math headaches with Suggest Charges
- Loaded with 40+ customizable templates
- Help meet requirements using MIPS validation
- Fax notes to physician offices
- Choose from templates for PT, OT, SLP, McKenzie, Lymphedema, Pelvic Health, Pediatric & Vestibular
Smart physical therapy scheduling software for daily clinic flow
TheraOffice physical therapy EMR software aims to make scheduling appointments a clear, flexible and fast process. Designed for front desk efficiency, the visual layout is simple to use and easy to read. With scheduling integrated into the physical therapy EMR, patient appointments link with billing and documentation — enabling scheduling, billing, and documentation to be all within one platform.
- Helps streamline the physical therapy patient intake process and targets eliminating errors in patient data with Mobile Check-in and Intake Validator
- Support provider productivity with Schedule Optimizer
- Enable digital verification of physical therapy patient benefits
- Target improved revenue flow with the Patient Responsibility Estimator
- Collect and process physical therapy co-pays
- Schedule recurring physical therapy appointments and help manage waitlists
- Create separate schedules for each individual clinic location at no additional charge
Fully integrated physical therapy billing software
TheraOffice physical therapy EMR software includes built-in billing tools that tie into scheduling, documentation & patient accounting. No extra systems. No bouncing between platforms. You have control over billing without the usual hassle. TheraOffice aims to help organizations by providing meaningful features such as:
- Telemedicine billing for virtual care
- Integrated ERA for smoother downloads and processing
- Denial organizer to catch and clean up issues
- Aging tools that track payment delays
- Simplified claims process with fewer clicks
- Collections manager included with the platform
- Smart-apply wizard for faster payment posting
Actionable physical therapy reporting software with near real-time data access
TheraOffice physical therapy EMR software includes over 175 built-in reports to help you assess how your practice is performing — no waiting, no manual digging. These tools equip you with fast, reliable data to enable you to adjust operations, track goals & understand trends across your business.
- 175+ physical therapy reports including KPIs, productivity tracking, HSA receipts, sign-in logs, visit history & more
- See progress over time with daily and trend level reports
- Customize physical therapy reports to help support your workflow
- Favorite your frequent therapy reports to find them quickly
- Track physical therapy reports in a live environment to build your daily to-do list on the fly
AI-Powered Physical Therapy Documentation Tools
Revolutionize your workflow with integrated AI physical therapy documentation software designed specifically for rehab therapy providers. This new functionality aims to streamline clinical workflows, reduce time spent on charting, and enhance note quality while maintaining full HIPAA compliance. Whether you’re documenting in the clinic or reviewing notes between sessions, TheraOffice empowers you to focus more on patient care and less on paperwork.
- Record sessions in noisy environments with noise-filtering AI.
- Hands-free, personalized notes reflect your voice, style, and clinical priorities
- Best-in-class speech-to-text algorithms produce incredibly accurate transcripts
- Enable simultaneous use across your team with detailed logs and error tracking
- Offline functionality allowing you to dial in from a phone to record or upload recordings later
Physical Therapy Billing and Payment Software Solutions
Strengthen your revenue cycle and enhance efficiency with our integrated patient payment solutions, designed with your outpatient rehab therapy clinic in mind. By embedding a safe, secure, and trusted platform directly into your physical therapy EMR, you can streamline the RCM process with flexible payment methods to help reduce administrative burden:
- Tap to pay functionality
- Mobile payments with Apple and Google Pay
- Chip reader support through a wireless, full-screen display terminal
- Over-the-phone payment acceptance without patients being physically present.
- Coming soon: Store payment methods in a TheraOffice mobile wallet, allowing for seamless check-in and payment – whether in person or online
Ready to learn more about TheraOffice physical therapy EMR software?
Book your demo todayGet more done with a physical therapy software that supports the patient journey from intake to billing
Skip the typing and forget the clipboard. The integrated patient portal pulls intake information from pre-submitted forms by the patient into the EMR. That means no double entry, no scanning forms, and no wasted time. This is a physical therapy documentation software that aims to cut the administrative busywork.
TheraOffice physical therapy EMR software helps clinics collect real patient feedback without extra effort. Automated surveys get sent out after patient visits to enable you to track patient satisfaction, spot problems early & make actionable changes fast.
Build better relationships with your patients by asking what they think. With built-in tools for patient reviews and NPS scoring, you stay ahead of issues to help keep your clinic’s reputation strong.
Patients want convenient experiences. TheraOffice physical therapy scheduling software enables them to book appointments online, at their own convenience — No phone tag, no waiting. Online Scheduling helps make it easier for patients to show up and stay consistent.
Want to see how it works? Book a demo of TheraOffice physical therapy EMR software today.
Open spots hurt your numbers. TheraOffice physical therapy scheduling software includes a Schedule Optimizer tool that targets filling last-minute cancellations — pulling from patient waitlists targeting provider productivity and revenue impact.
Built into the TheraOffice EMR software, this tool aims to help you see more patients without adding extra admin work.
Check-in and payment shouldn’t slow things down. With TheraOffice physical therapy EMR software, patients can confirm appointments and pay copays from their mobile phone. Their card information is securely saved to their TheraOffice patient profile — no swiping, no waiting.
TheraOffice Pay brings credit card processing into your physical therapy software, so front desk staff can move faster, and patients don’t have to stand in line.
TheraOffice physical therapy EMR software includes built-in telehealth to enable clinics to connect with patients virtually. No extra platforms or logins — the telehealth appointment is conducted in the same system you already use for scheduling, documentation & billing.
With virtual visits available in your physical therapy software, staying connected to patients is simple, secure & part of the workflow.
TheraOffice physical therapy EMR software is a Qualified Registry for Medicare’s MIPS program. As a Qualified Registry, TheraOffice handles the submission process for you — sending the required data and keeping your clinic aligned with current compliance rules.
Use the TheraOffice physical therapy software to help track your clinic’s performance and meet MIPS requirements without adding extra steps to your day.
TheraOffice physical therapy EMR software includes built-in e-faxing, so you can send and receive documents without leaving the platform. Just send your Plan of Care from the patient chart to the referring physician, and when the signed copy comes back, it’s already stored in the patient’s file.
This feature keeps your physical therapy software connected, organized & efficient.
TheraOffice physical therapy EMR software has built-in security measures that work in the background to target patient data protection. Automatic backups, redundant storage, and near real-time traffic rerouting help keep things running, even during disruptions. Password activity is monitored. Risk assessments run daily.
This physical therapy software helps protect your data so you can stay focused on patient care.
TheraOffice is a physical therapy EMR software built by a PT that aims to reduce documentation time by 80%
Request a demo of TheraOfficeTheraOffice physical therapy EMR software includes unrivaled support backed by the best client service team in the industry.
Our clients love our support team
Dedicated software implementation manager
Phone, email, live software support
On-demand software training with videos and user guides
Most software support requests resolved same day
Ongoing interface support
Regulatory and compliance updates
We can help train your new staff members on the platform
“From the beginning, TheraOffice took the time to thoroughly understand our business and show us how they could customize their platform to meet the unique needs of our organization. They were the only company who did this when we were vetting a new EMR solution. Five-plus years later, they still amaze me with their creativity, can-do attitude, and solutions to help us with anything we throw at them.”
Ann Leinenwever
Vice President of Outpatient Services at Brooks Rehabilitation
Thousands of physical therapists use TheraOffice to manage and grow their practice.
FAQs on Physical Therapy EMR Software
TheraOffice physical therapy EMR software is a physical therapy software platform that supports clinics with daily operations — documentation, scheduling, billing & reporting, all in one platform.
TheraOffice physical therapy EMR software aims to support the multiple facets of a physical therapy together in one place — intake, scheduling, documentation, billing & reporting. With TheraOffice, clinics have the ability to streamline treatment, reduce duplicate work, and keep things running smoothly without switching between platforms.
Yes. TheraOffice physical therapy EMR software comes with over 40 templates that can be adapted to match your clinic’s workflow. PT, OT, SLP, Pediatric, McKenzie, Lymphedema, Vestibular & Pelvic Health are all covered.
It does. The built-in physical therapy scheduling software includes mobile check-in, intake validation, recurring appointments, co-pay collection & a schedule optimizer. It targets improved speed at the front desk and clarity for the whole team.
Yes. Billing is tied to scheduling and documentation in TheraOffice physical therapy EMR software. It includes ERA downloads, denial tracking, aging reports, and a simple claims process — all from inside the platform.
TheraOffice physical therapy software supports Physical Therapy, Occupational Therapy & Speech-Language Pathology by default. Need more? Clinics also use it for Pediatric, Chiropractic, Women’s Health, Mental Health & other specialties through custom setup.
Visit the NetsmartCONNECT Resource Center, log in, click TheraOffice Highlights > Downloads. Choose the Web or On-Site version. Or just call Support and they’ll walk you through it.
A physical therapy EMR is software that stores patient records, tracks treatment, and organizes documentation. It replaces paper charts with a digitized, more organized system and connects to other medical tools.
A good physical therapy EMR aims to help clinics:
• Work faster by cutting out paper
• Reduce errors in documentation
• Stay HIPAA-compliant
• Share records with other providers
• Use patient data to measure outcomes and improve care
TheraOffice physical therapy software uses encryption, two-factor login, access controls & risk monitoring to protect data. It’s ONC-certified and built to meet HIPAA standards — but your clinic still needs to follow smart habits, like safe passwords and secure devices.
Physical therapy EMR software may connect with billing platforms, scheduling tools, hospital systems & pharmacies. That means data flows where it’s needed, and clinics don’t have to re-enter information across tools.
Start by choosing the right physical therapy EMR software for your clinic. Set up hardware, get your data converted, and train your team. Most vendors offer support for onboarding and paper-to-digital conversion. Plan ahead for any bumps during the switch — it’s a big move, but worth it.
TheraOffice is ONC-Certified Physical Therapy EMR Software
The ONC certification is crucial for Physical Therapists, Occupational Therapists, and Speech-Language Pathologists to meet the MIPS Promoting Interoperability (PI) requirements, targeting compliance and Medicare reimbursement obligations.
As one of the first physical therapy EMR platforms for physical, occupational and speech therapies to achieve Certified Health IT, TheraOffice equips therapists with the tools to improve care coordination and care quality by enabling secure patient health data exchange and electronic referrals. This certification aims to enhance patient experiences, enables HIPAA-compliant access to health records, and promotes patient engagement for better outcomes and increased satisfaction.
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