Tuesday, May 03 | EHR Solutions and Operations, Care Coordination, Interoperability

3 Ways Occupational Therapy Practice Management Software Can Benefit Your Business

By Ada Gudex, Manager & Senior Solution Strategist

Physical therapy practice management software (PTPM) is a type of software that aids in the organization and administration of physical therapy clinics. PTPM can automate many tasks, such as scheduling appointments, billing patients, and tracking patient information. It can also help to manage resources, such as medical supplies and staff schedules. PTPM is an important tool for physical therapists, as it can help to improve the efficiency and effectiveness of their clinics. However, the same software suite could also be considered as an occupational therapy practice management software, given the relative similarities between the two types of practice.  

Practices of all sizes can benefit from using occupational therapy practice management software. Whether you are a one-provider clinic or a multi-location practice administrator, implementing an OTPM software can be the difference between spending hours manually completing various daily tasks versus letting the software do most of the work for you.

Streamline Your Occupational Therapy Workflow with Physical Therapy Software

The first way that OTPM software can benefit your business is by allowing you to streamline your workflow which can save time, energy, and money. If staff members do not have to spend their time buried in patients’ charts looking for information, they can use that time to focus on other projects in the clinic. Furthermore, it helps improve staff efficiency and accuracy. Any time you can reduce the chances of human error occurring, the better!

Additionally, the OTPM software’s ability to help streamline workflow can help improve quality and customer satisfaction. The less time that providers and non-clinical staff have to spend staring at their computer screens to enter patient demographic and insurance information and write documentation, the more face-to-face time they get with their patients, which is a huge plus!

All Your Occupational Therapy Practice Management Data in One Place

The second way that OTPM software can benefit your business is by allowing staff members to organize and track patient information to help aide in the treatment and billing processes as well as enhance the patient care experience.

TheraOffice, NetSmart’s occupational and physical therapy software, provides this organization in an intuitive, easy-to-use interface, letting providers do more with their time than ever before.

For example, the ability to track authorization and prescription information while alerting users when expirations are nearing increases the likelihood that patients complete their plan of cares. Another example is the ability to track financial cap information for Medicare patients. Again, this notifies users when the cap has been met so the appropriate steps can be taken to help avoid any billing disruptions, helping to continue the flow of care without the interruptions that billing can cause.

Efficient Occupational Therapy Treatment Experiences Through Interoperability

The third way that OTPM software can benefit your business is by enabling you to easily and securely communicate with other medical professionals as well as third party systems (i.e., physician-based systems, marketing systems, etc.). In a day and age where paperless communication is the norm, it is critical that healthcare software systems allow for interoperability so that all medical providers involved in a patient’s care can communicate quickly and efficiently. This allows for the best decisions to be made in light of the patient’s current situation.

Because there are so many variations of EMR software on the market, it is becoming more and more necessary for engineers and programmers to build out ways for different systems to communicate with one another. This concept is known as interoperability and it is here to stay; therefore, utilizing a PTPM software in your practice is key to keeping up with the technological advancements and requirements of the rehabilitation world and the medical industry, in general.


About the Author

Ada Gudex

As the Senior Director & General Manager of TheraOffice of our Specialty Practices Business Unit, Ada is responsible for leading a team focused on building out solutions and services to support organizations in the PT, OT, Speech Therapy markets. Additionally, she works closely with our clients, business leaders and engineering teams to continue to strategically enhance our solutions to meet our industry needs and challenges. Ada loves to try to understand what problems our clients are facing and working collaboratively with our clients and across the matrix to bring solutions to those problems. Prior to joining Netsmart, Ada held various leadership, consulting, project and product management roles at both small and larger companies – Assurant, Garmin, Center for Fiduciary Management, & Farmobile. Additionally, she served over 8 years as a Finance Officer in the US Army. Ada has a BS in Political Science from Georgia College and State University and a Masters of Human Resource Management from Florida International University. Ada leads with passion and lives by the motto – one day at a time! 

Meet the Author

Ada Gudex · Manager & Senior Solution Strategist


From the CareThreads Blog

Medi-Cal Enhancements and How Netsmart Can Help

California CARE Court: Simplifying the Complex. Serving the Most Vulnerable.

Thursday, May 02 | EHR Solutions and Operations,Interoperability,Legislative/Policy

Recently, the state of California has been making enhancements to Medi-Cal, in order to address issues like mental health, substance use and homelessness for at-risk populations. This blog will focus on CARE Court, a new program that seeks to treat people with severe mental illness within their communities and keep them off the streets. What do you need to know to implement CARE Court? AJ Peterson shares the details.

ANCOR Advanced Automation

ANCOR Recap: Advanced Automation

Friday, April 19 | EHR Solutions and Operations,Human Services,Revenue Cycle/Billing,Thought Leadership

In this recap of our presentation at ANCOR, I'm joined by IDD and technology experts to discuss advanced automation––and how it can empower DSPs to better serve the IDD community.


Survey Success: Proactive Strategies for Hospice Survey Preparedness and Response

Thursday, April 18 | EHR Solutions and Operations,Legislative/Policy,Post-Acute Care,Thought Leadership,Value-based Care

Staying up to date with survey processes in hospice care helps you work towards ensuring quality, safety and operational efficiency. The year 2023 brought significant changes to the hospice survey landscape, with implications that resonate into 2024.