Netsmart's Vital Records solution, part of the comprehensive range of Netsmart Public Health solutions, helps vital records departments run smoothly and efficiently and make crucial information available when and where it is needed. Netsmart Vital Records is an industry leading, proven, vital records software solution used by multiple states across the country.

Overview
Netsmart's Vital Records (VR) software solution is a complete vital records management system to automate state or county vital records departments. VR is designed to address the entire business operation of the vital records office, from data entry and statistical processing to fee collection and accounting. VR also facilitates the back office functions necessary to send those records to the National Center for Health Statistics (NCHS), Social Security Administration (SSA) and other external agencies. VR from Netsmart Public Health is designed as a fully-configurable system, with most system specifications and attributes stored in the database tables. This allows users to easily add fields to the database, screens, reports, imports and exports. With VR, end users can make their own changes quickly and inexpensively.

Features
VR has a rich user interface, offers an array of powerful innovative features and is exceptionally flexible. Key features include:

• Definable searchable fields
• Import and export facility
• Ability to add/change edits on any field
• Task-level and screen field-level security
• Definable registration types and modifications
• Definable certificate formats and printing options
• Full-featured correspondence/accounting system
• Distributed data collection and certificate printing
• Customizable content and presentation of vital event data
• Local and remote access to client/server relational database

VR is designed to address the entire business operation of the vital records office, from data entry and statistical processing to fee collection and accounting. Additional features include:

• Online Help System-Press F1 on any screen to view the help for that field or screen.
• Ad-hoc Reports-Create reports and add them to the report subsystem.
• Correspondence/Accounting-Incorporates tracking of all monies collected.
• Number/Change Processing-The user can number a batch of certificates with system-generated state file numbers and change any field or set of fields to a new value. (For example, this is useful where a postal code changes or when there is a need to re-send a group of records to SSA or NCHS in the event of a lost file).
• “Others” Processing-Additional values can be entered if they are not present in the drop-down box. This feature lets users enter a new “other” field or edit an existing one.
• Table Maintenance-Makes it possible to change a validation table. Old table entries can be marked as inactive so they won’t be used for new records, but can still be accessed for historical reasons.

VR is flexible and designed to grow with users for the future. Users are provided with complete control through a simple configuration tool, and can modify any item related to event registration so the software best meets their unique needs. This includes changes such as add fields, change layout, edits, printed documents, registration types, security roles, event years, modifications and form letters.

Contact us today for additional product information.