Enhance your EHR implementation with integrated information and document management across the entire spectrum of care

From the moment a consumer visits a service provider for the first time, a substantive paper trail is created. Avatar Document Imaging and Archiving integrates across business and clinical functions and internal and external systems to facilitate the electronic collection, transformation, management, delivery, storage and ongoing access to information. This information can include images, insurance forms, orders, lab results, referrals and releases, and system-created legal documents.

Avatar Document Imaging and Archiving’s capabilities apply to the complete spectrum of consumer care, including intake and original assessment, scheduling and registration, through evaluation and treatment planning, to chart review, billing and ongoing care.

When combined with Avatar Clinician Workstation (CWS), Avatar Imaging and Archiving creates an enterprise-wide, multi-facility, longitudinal electronic health record (EHR) that spans both role and location. This assures that key clinical information can be shared internally in an effective, efficient manner -- a key element of Connected Care.

Business Benefits

• Seamless integration with existing Netsmart clinical solution
• Increase in data accuracy
• Accelerates the capture process and minimizes costly, time-consuming paper chart pulls
• Flexible architecture supports central and distributed capture
• Further improves consumer safety and quality of care by providing instant access to one electronic, comprehensive source of consumer information
• Helps eliminate paperwork across the organization by creating a true electronic health record (EHR)
• Reduces costs of managing and storing paper-based consumer records

Scan and Capture
Avatar Document Imaging and Archiving offers three options for collecting, transforming and delivering external documents and images into Avatar — POS Scanning, Batch Scanning and API Interface.

Point-of-Service Scanning
This option provides high-resolution, point-of-service scanning and indexing that enables staff to quickly and easily scan, capture and organize consumer information such as driver’s licenses, insurance cards, consent forms, privacy notifications, and referral forms from parallel clinical services. 

Batch Scanning
The Avatar solution leverages Ascent Capture from Kofax as the information capture engine. This works in conjunction with the document scanner to scan and determine the form type and consumer ID for a given document. Ascent Capture then passes this information on for validation against the Avatar database, and finally it is released into Avatar CWS and assigned to the correct consumer, all without requiring staff intervention.

API Interface
Avatar Document Imaging and Archiving also provides an open application programming interface (API) for organizations to push images, patient ID, episode, form type and other information into the Avatar imaging application from an external data source or repository.

Document Archiving
The three main motivating factors for archiving are compliance, risk management, and competitive advantage. With Avatar Document Imaging and Archiving, organizations can store data on any device that presents itself to the Avatar system as an available storage device. Images are stored in the system or on external media.

Contact us today for additional product information.