Avatar Client Funds Management System

The Avatar Client Funds Management System (CFMS) provides all the necessary tools to create and maintain client bank accounts. These accounts are maintained for clients to provide the funds for non-service related expenses. CFMS contains an expandable array of user-definable account transaction codes, as well as several installed reporting features to easily track all movement within the client’s personal account.

Ability to Create Multiple Client Accounts
Each account holder can have multiple accounts. Each account can be designated as an interest bearing or non-interest bearing account. The dictionaries that identify these types of accounts are user defined and managed. Depending on client or family directives, separate accounts can be set up for the many different aspects of use, such as, toiletries, personal funds, clothing, etc. All expenditures that the client incurs during treatment can be dispensed and tracked.

Ability to Create Holds and Spending Limits
With CFMS, the organization has the ability to create Holds (hard and soft) on accounts in adherence to client or family member wishes. This option gives the client or family the ability to maintain a specified balance in accounts that should be held in reserve. At any given time the user will have the ability to review the total amount of funds available for withdrawal.

Automated Account Reconciliation and Transaction History
Each transaction is posted in real-time. If an error is made, the account can be corrected and reconciled though a simple adjustment process. At any given time, reports and inquiries showing the audit trail of all transactions can be completed to verify all movements made to the account. Furthermore, these transactions are date and time stamped with the name of the data entry person completing the process.

Setting up Recurring Transactions
In CFMS, the user has the ability to set up recurring transactions, either credit or debits. This function helps the organization keep up with weekly or monthly regular expenditures or deposits. This process helps standardize processes and limits the possibility of transcription errors.

CFMS Standard Reports
The user of CFMS has the ability to generate a number of reports on any or all the individual client accounts. Also, as with all other Avatar applications, reports can be generated via Crystal Reports™ or other in-house reporting tools.

Some standard reports include:

• Account Registry Inquiry
• Transactions Posted
• Details Account Ledger
• Clients Account Inquiry
• Check/Receipt Report
• Closed Accounting Period
• Account Statements
• Account Summary

Avatar CFMS provides all the necessary tools for organizations to track their client’s incoming and outgoing cash. Whether in a residential or in-patient setting, CFMS can handle your specific client accounting needs.

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